BOARD OF EDUCATION MINUTES – October 14, 2008

Public Hearing for the Transfer of Permanent Funds

1) Public Hearing Called to Order:

President Stoller called the Princeville Community Unit School District 326 Board of Education Public Hearing to order on Tuesday, October 14, 2008 at 7:02 p.m. in the Unit Office.

2) Roll Call:

Present: Absent:

Bruce Stoller, President Leslie Ptak, Secretary

Steve Rees, Vice President Becky Michel, G.S. Principal

Miles Colwell

Darin Cowser

Chris Steidinger

Doug Streitmatter

Jim Colyott, Superintendent

Rich Thole, H.S. Principal

3) Public Question and Comments

The Board of Education and Superintendent entertained questions and comments.

4) Adjournment

A motion by Steve Rees, seconded by Doug Streitmatter to adjourn the public hearing at 7:05 p.m.; 6-ayes, 0-nays. Motion carried.

Regular Meeting Agenda

1) Call to Order:

President Stoller called the Princeville Community Unit School District 326 Board of Education regular meeting to order on Tuesday, October 14, 2008 at 7:06 p.m. in the Unit Office.

2) Roll Call:

Present: Absent:

Bruce Stoller, President Leslie Ptak, Secretary

Steve Rees, Vice President Becky Michel, G.S. Principal

Miles Colwell

Darin Cowser

Chris Steidinger

Doug Streitmatter

Jim Colyott, Superintendent

Rich Thole, H.S. Principal

3) Approve Agenda:

A motion by Doug Streitmatter, seconded by Darin Cowser, to approve the agenda for the October 14, 2008 regular board meeting; 6-ayes, 0-nays. Motion carried.

4) Public Recognition

A. Tim Custis, Certified Public Accountant, Gorenz and Associates LTD., presented the Fiscal Year 2008 Audit report and answered questions.

B. Concerned Citizens of Princeville (CCOP) presented information from the

previous CCOP meetings and future happenings within the Village.

5) Princeville Applause

A. Bev Keller, Marcia Fletcher, Anita Wagner, Mary Jo Potter, Mary Hogsett, Gayle Brackett, Suzy Gill, and Michele Haste are recipients of Princeville Applause for all their efforts towards arranging the Fresh Fruits and Vegetables Grant procedures and making it a success.

B. Like Bonomo (PHS Science teacher) and Rob Hilsabeck (Illinois Department of Natural Resources) are recipients of Princeville Applause for another successful hosting of the 7^th annual Casting Call at Wildlife Prairie Park in September. Mrs. Bonomo created, coordinated, and managed all aspects of the Casting Call and Mr. Hilsabeck presents educational sessions to the students on the wildlife and their habitats. Congratulations to Like and Rob for another successful Casting Call.

6) Consent Agenda

A motion by Steve Rees, seconded by Doug Streitmatter, to approve the consent agenda as follows:

A. Approve the minutes from the Public Hearing – September 9, 2008

B. Approve the minutes from the regular Board Meeting – September 9, 2008

C. Approve payroll for September 16, 2008 and October 1, 2008

D. Approve the treasurer’s report for September 2008

E. Approve payment of bills for October 2008

F. Authorize the Superintendent to prepare the Annual Levy

G. Approve the out-of-state field trip to the National FFA Convention

H. Approve closing the high school activity accounts #25 and #26

I. Approve change order #1 for PHS East Wing plumbing project in the amount of $1,877.87

J. Appoint Unit Secretary as the Board Secretary’s designee for School Board election purposes

Roll Call: Rees-aye, Stoller-aye, Colwell-aye, Steidinger-aye, Streitmatter-aye, Cowser-aye; 6-ayes, 0-nays. Motion carried.

7) Action Items:

A. Appoint Doug Streitmatter to attend the October 21 & Monday, November 3 Village Board meetings.

Appoint Bruce Stoller to attend the November 6 ELPAC meeting.

B. A motion by Doug Streitmatter, seconded by Steve Rees, to approve the Crisis Management Insurance Coverage Plan as presented; 6-ayes, 0-nays. Motion carried.

C. A motion by Doug Streitmatter, seconded by Darin Cowser, to approve the resolution to permanently transfer funds in the amount of $671,724 from the Education Fund to the Operations and Maintenance Fund. Roll Call: Rees-aye, Stoller-aye, Colwell-aye, Steidinger-aye, Streitmatter-aye, Cowser-aye; 6-ayes, 0-nays. Motion carried.

D. A second reading of policy revisions was conducted and a motion by Steve Rees, seconded by Chris Steidinger, to adopt the following school district policies:

2:120 Board Member Development

2:260 Board Member Removal From Office

4:50 Payment Procedures

4:55 Use of Credit and Procurement Cards

4:90 Activity Funds

4:170 Safety

5:10 Equal Employment Opportunity and Minority Recruitment

5:20 Sexual Harassment

6:20 School Year Calendar and Day

7:20 Harassment of Students Prohibited

Roll Call: Rees-aye, Stoller-aye, Colwell-aye, Steidinger-aye, Streitmatter-aye, Cowser-aye; 6-ayes, 0-nays. Motion carried.

8) Board Member Reports

A. Village Board meetings – Doug Streitmatter gave a brief update of the recent Village Board meetings.

B. ELPAC meeting – Superintendent Colyott gave a brief report of the ELPAC meeting and that the group plans to complete a parent survey regarding the District athletic programs.

C. PRIDE meeting – No report

D. Winning Communities – Board Vice President Steve Rees gave a brief report regarding the progress from the previous Winning Communities meeting. At the meeting, the community members divided into groups to discuss future possible plans for the Village.

9) Administrative Reports:

A. Mr. Colyott – Superintendent Report

Mr. Colyott presented his monthly report to the Board. The following items were discussed or mentioned in the report:

1. Presentation of the District, PGS, and PHS School Report Cards

2. Future room location possibilities for expansion of classes in PGS

3. Updated enrollment report

B. Mrs. Michel – Princeville Grade School Report

Mrs. Michel was not present at the meeting

C. Mr. Thole – Princeville High School Report

Mr. Thole presented his monthly report to the Board. The following items were discussed or mentioned in the report:

1. First Quarter progress report update

2. Building and grounds construction update

3. Homecoming update and report of activities

4. Student Council Officers

5. Happenings from the October 10 School Improvement Day

6. Casting Call summary

D. Mrs. Cox-Lagerstrom – Special Services Coordinator Report

Mrs. Cox-Lagerstrom presented her monthly report to the Board. The following items were discussed or mentioned in the report:

1. Report on the proportionate share meeting

2. Information regarding the various consultants within the District

3. RTI Summary of materials

10) Board Discussion:

A. Discuss the information access components which is a requirement for the FY09 School District Library Grant program

B. The Board of Education will host a “Staff Appreciation” dinner on October 23, 2008 during Parent/Teacher Conferences

11) Executive Session:

A. A motion by Doug Streitmatter, seconded by Darin Cowser, to go into executive session at 8:55 p.m. for matters related to appointment, employment, compensation, and performance of specific employees of the District and matters relating to individual students. Roll call: Colwell-aye, Steidinger-aye, Streitmatter-aye, Cowser-aye, Rees-aye, Stoller-aye; 6-ayes, 0-nays. Motion carried.

B. A motion by Doug Streitmatter, seconded by Darin Cowser, to return to regular session at 11:44 p.m.; 6-ayes, 0-nays. Motion carried.

12) Action following Executive Session:

A. A motion by Steve Rees, seconded by Chris Steidinger, to approve the resignation of Mary Hogsett as PGS playground supervisor/fruit & vegetable grant support, effective September 26, 2008; 6-ayes, 0-nays. Motion carried.

B. A motion by Darin Cowser, seconded by Chris Steiding